How To Search In Microsoft Teams Wiki (2023)

Introduction

Search in Teams Wiki is, well... none existent, but in this video, we look at a couple of workarounds that at least lets you search a little bit 😀

If you have ever wondered how to search in a Microsoft teams wiki tab then in this best practices tutorial we look at a couple of tips and tricks that might help.

_____

☎️ Want to work together? Book a call to find out more:
aka.meetimeapps.com/call

🧑‍💻 Not sure? Sign up for an upcoming webinar here:
www.meetimeservices.com/webinar

👨‍🏫 Do it yourself? Get our free Teams training deck here:
www.meetimeservices.com/free-teams-training-deck

🍻 If you liked this video or it helped you out at all, then please consider buying me a beer to help support the channel to keep making free content:
www.buymeacoffee.com/meetime
(it is entirely optional and only a one-off payment, no subscription required)

_____

Related Videos:

Check out all our videos on Wiki here:

- Microsoft OneNote & Wiki:
www.youtube.com/playlist

_____

Watch our latest videos:

- Guests & External Users:
youtu.be/TQKMB6oXxIM

- OneDrive, SharePoint and Teams Files:
youtu.be/fKnGB58YAx8

- Full Meetings & Video Conference Tutorial, including new features:
youtu.be/NvdkNs_uJZ8

_____

If you liked this you can check out our other most popular videos:

- How To Use Wiki:
youtu.be/8dvk_D6mkkc

- How To Use Microsoft Teams For Meetings And Video Conference Calls:
youtu.be/NvdkNs_uJZ8

- How To Use Microsoft Teams Chat:
youtu.be/7nhNn_Qhexs

_____

...or see our videos on Teams via the following playlists:

- Microsoft Teams Tutorials 2021:
youtube.com/playlist

- Microsoft OneDrive:
youtube.com/playlist

- Remote Working Tips:
youtube.com/playlist

- Microsoft Teams Basics:
youtube.com/playlist

- Microsoft Teams Meetings:
youtube.com/playlist

- Modern Workplace Adoption:
youtube.com/playlist

- Microsoft Workplace And My Analytics:
youtube.com/playlist

- All Teams Videos:
www.youtube.com/playlist

- Microsoft Teams Tutorials 2020:
www.youtube.com/playlist

- Microsoft OneNote & Wiki:
www.youtube.com/playlist

- Microsoft Planner:
www.youtube.com/playlist

- Microsoft Power Automate / Flow:
www.youtube.com/playlist

_____

Say hi on social:
LinkedIn Gav: www.linkedin.com/in/gavin-jones-meetime
LinkedIn MeeTime: www.linkedin.com/company/meetimeapps
Facebook: www.facebook.com/MeeTimeApps
Twitter: twitter.com/meetimeapps
Instagram: www.instagram.com/meetimeapps/

To save time in meetings, check out MeeTime meeting timer for iOS at:
www.meetimeapps.com
or directly on the Apple AppStore:
itunes.apple.com/us/app/meetime-meeting-presentation-timer/id1224154640

_____

www.youtube.com/watch
www.meetimeservices.com
www.meetimeservices.com/post/how-to-search-in-microsoft-teams-wiki

#MicrosoftTeams #Microsoft365 #MeeTime

Video

Search in Teams, wiki, is, well non-existent, really.

By the end of this video, you'll at least know a workaround that lets you search just a little bit.

I've got new videos on Microsoft Teams coming out every Tuesday so make sure you hit the subscribe button and the bell icon to get notified every time.

I post a new video., I'm Gavin Gones, a former transformation manager for a Fortune 500 company, I, now help organizations of any size with modern workplace.

Transformations.

If you're interested in working together then stick around until the end of the video to find out more.

So, let's jump into Teams, and here we are in the modern workplace, accelerator team and in a wiki tab, and here we've just got a very light touch wiki, just one page with a couple of sections.

So.

Here's the problem.

If we search even something that we know is in there.

So if I search for etiquette or disclaimer or any of these words that we know is in the wiki, in Team search;, so I'm going to search for disclaimer, hit enter and it searches through messages, people and files.

It doesn't see anything any messages.

There's no people in any of our Teams called disclaimer and in files.

It then does actually find that text 'disclaimer' in our wiki page, which was called overall etiquette, and then .mht is the wiki file.

But.

If we go and click on it.

It then doesn't take us to the wiki tab very unhelpfully, and it says: there's not even a preview available.

So please download the file.

So.

If we download the file, then and I'm just going to jump back out to get that.

You open it and the default is that it's opening in Word, which you can then read.

Everything in that wiki page, which is useful.

You, can see the link that we had in there.

That text link has expanded so that all looks a bit messy now, but the rest of it's okay.

But.

Then, if we did actually want to find the thing that we searched for, we then need to search that Word document.

So hit command, + F or control + F on a PC, and then we need to search for it again and then Word will find that through a simple text, search.

So, not that useful.

If you then want to go and update part of that, wiki because, like it says, here, "this page is automatically updated from the wiki in Microsoft Teams -.

Any change made here will be overwritten.

To edit.

This page open it Microsoft, Teams.", That's, all well and good.

But if you've got quite a lot of wikis- and you didn't know where that overall wiki was it sort of tries to help you out:, it says what Team it's in, but then say you had loads of channels.

There's no way to then really expand that missing bit of text to see which channel it's in, to go back to it, to go and edit it, which is not that useful, but does at least get you to the page that you want, and you could then go through and find that specific text, then go and update it.

So at least that little bit of search workaround should help a little bit.

So, I'm interested, comment below and let me know if search was stopping you from using wiki a lot in your organization.

The.

Only other way to search wiki in Teams, at the time of recording, is to do it in a browser.

So, if I just jump over to a web browser.

So here we've got edge, and we've got Teams open.

So, same thing.

If we search here, it's going to do exactly the same thing.

So search 'etiquette,', it's going to do the same thing and it's going to find some wikis and some files with etiquette in it, even in the title or in the body of that file, but the benefit of going through into the browser:.

If we do command + F or control, + F, or if that jumps you into the search bar like it, does sometimes.

If you come up and do edit, 'find on page,' 'find,', that'll pop up the same little box and there we can start typing something and it'll search the text for us within the wiki, just there.

So, if we type 'courteous', which I know is in there somewhere and that's going to jump us down to the bottom and we can, if there's multiple matches, use the two forwards and back buttons just like a browser text, search.

Obviously, that is only searching one page in wiki.

So if we had multiple pages like we do in this wiki that isn't going to search between those two pages, only gonna search, what's on the screen, although it will search if you need to scroll down.

Because guidelines is a complete, separate page.

That's thinking, it's, like I said, a web page.

It's not gonna search between those two pages.

It's only gonna search on one of those when you do a search via the browser.

Now.

Admittedly, that is not great functionality.

It is a little workaround which might help you out a little bit, but I thought it was important to make a video on it because it might influence how you structure your wiki pages and sections.

So.

If you've got one page with lots and lots of sections doing this text search in a browser is going to search all of those sections in one go.

If.

You split up your wiki into multiple pages.

That's when the search is not going to be great and you're pretty much relying on teams finding the file and the page like we did in the first way.

So wiki is just one way to start, bringing all the information your employees need into one place.

If you really want to supercharge your organization and get the most out of Microsoft Teams and Microsoft 365, and you want some help doing that and you might want to work together, then book a call using the link below to find out more.

Okay, so check out these videos.

Next and remember, if you like, this video click the like button, subscribe and if you really liked it consider buying us a beer using the link in the description below it really does help support the channel and keep me making free content on YouTube.

Thanks.

For watching this.

One and I'll see you in the next video.